April was about polishing the Peppol flow now that it has been running in production for a few months, adding VAT export invoicing for riders outside the EU, and making the parts of the app that organizers use every day faster.

🏆 New features

VAT export invoicing (App)

Organizers can now invoice riders outside the EU without VAT. Mark a person as outside the EU and the invoice prints as a VAT export with a single VAT sentence, not two overlapping ones. The flag stays put when you transfer balances between shows.

UK VAT number lookup (App)

We've connected to HMRC so UK VAT numbers can be validated directly, the same way we already do for EU numbers via VIES.

Peppol batch sending (App)

You can now send Peppol invoices in bulk from the people page, in the same flow you use for email invoices. A new Peppol filter helps you find the people who should get one. Peppol invoices also go out as part of the automatic invoice sending routine, so you don't have to send them manually anymore.

Team competitions in score summary (App)

Score summary disciplines now support team competitions. Individual and team results broadcast and publish together after a fetch, so live results stay in sync.

Malaysian ringgit (MYR) (App)

MYR is now a supported currency.

✨ Improvements

Dressage judge selector replaced with autocomplete (App)

The judge dropdown was sorted by first name, which made it hard to find someone when you only remembered the surname. We replaced it with an autocomplete that searches both first and last name. You can still see the full list without typing anything.

Peppol details

• Sent Peppol invoices print as "Invoice" instead of "PRO FORMA".
• Invoice number and date are locked once an invoice has been sent through Peppol, so the audit trail can't drift.
• The Peppol dropdown links to the last sent PDF so you can quickly see what was actually delivered.
• Credits are sent as negative invoice lines instead of UBL allowance charges, which fixes validation errors with some Peppol receivers.
• Peppol no longer auto-enables from the send-to default. You opt in explicitly.

Invoice email subject truncated for many horses (App)

When an invoice covers more than three horses, the email subject is shortened instead of listing every horse name. Inboxes look cleaner.

Judge alias on "act as judge" buttons (App)

If a judge has been set up with an alias (e.g. after a last-minute swap), the act-as-judge buttons in the dressage score sheet now show the alias rather than the original position.

Webhook delivery errors notify the extension author (App)

When a webhook delivery fails, we now notify the extension author so they can fix the integration on their end. Previously these errors disappeared silently.

Online sign-in button always visible (App)

The globe button for signing in to online.equipe.com now shows regardless of whether the show is published or not. After unarchiving a show, you no longer have to publish it again to open it from the app.

Smaller things

• Long descriptions in autocomplete textareas no longer get cut off. You can use newlines too.
• "Timing to Equipe" is available as a bell sound in the FDS binary driver.
• "Born year (FO)" is available as a column dependency on startlists.
• Native share sheet works correctly on Android (Online).
• The federation search redirects to the FEI search when the federation doesn't exist.

🐛 Bug fixes

• Entries to closed competitions: entries started before a competition closed could still be submitted after closing. This is now blocked at submit time (Entry).
• Stale per-judge percents on elimination: when the judge at C eliminated a rider, the other judges' percent totals and ranks weren't cleared. We now reset all derived state atomically and skip writes from non-C judges when the start is eliminated.
• Working Equitation team results: team totals are now summed by published points (psum), matching what's shown on the protocol.
• Custom field columns on renumbering: custom fields are now resolved when starts are renumbered.
• Scoreboard countdown at clock auto-start: the countdown diff is broadcast to scoreboards when the clock auto-starts at 0, so the display doesn't appear frozen for a fraction of a second.
• Score summary deadlocks: score summary jobs were occasionally deadlocking under load. They now serialize properly, and we skip duplicate team alerts.
• Refund rounding: floating-point rounding caused entry refunds to be off by a cent in some cases (Entry).
• FEI XML max score: deduction sections are excluded from the max score in published XML, so FEI exports don't double-count deductions.
• Bulk updates: bulk update endpoints return 422 instead of 500 when the request body is missing top-level params.
• Horse reports: sortable columns are validated, so a typo doesn't crash the page.
• Start fetch: invalid from/to pairs are dropped with a clear warning instead of failing the whole import.
• Invoice publishing: a missing rider in the entry system no longer blocks invoice publishing.
• Class section page (Online): returns 404 instead of 500 when the meeting is missing.

📋 Regulatory updates

• VAT export for riders outside the EU is now supported, with the correct single VAT sentence on the PDF.
• UK VAT lookup via HMRC matches the EU VIES integration.
• Peppol continues to mature for Belgian organizers under the 2026 mandate. See the Peppol details above for this month's fixes, and our dedicated Peppol post from December for the full background.

⚡ Faster where it matters

Performance is something we keep working on because slow software wastes the time of the people running shows. A few wins this month, in plain language:

• Invoice and economy queries are 70-77% faster. We rewrote the economies SQL view to use a person-scoped function. Person reports went from around 1.4 seconds to roughly 300ms on large tour meetings.
• Background jobs and caching moved off Redis. We have now done the same migration we did on Equipe Online last month. Concurrency limits on the noisiest jobs prevent the duplicate-job deadlocks we've been seeing.

You shouldn't notice any of this except that things load faster.

💬 What we're hearing

A few patterns from support this month:

• Team jumping with individual starts: still our most-asked question, but now most users have moved on to applying the new flow to existing shows rather than asking how to set it up from scratch.
• Peppol activation in Belgium: ongoing questions about how to get set up. We're refining the activation flow and the help article based on what we're seeing.
• Vaccination lists: recurring questions about creating, importing from TDB, and publishing them. A help article on the full flow is on our list.
• Working Equitation: several questions about removing the dressage section in WE classes that don't include it, and about adding judges. We're improving the docs.
• Withdrawals with refund: a few requests for a "withdrawal with refund" option for vet certificates and similar. Noted.

We read every question and report. Keep them coming.

March was a big month. We shipped a documents page so riders can see their invoices and paperless results in the app, simplified team jumping setup (by far our most asked support question), and gave organizers new tools to control entries and payments.

🏆 New Features

Documents page (Online / Mobile App)

Riders with connected profiles can now view PDF documents directly in the app. Invoices and paperless results appear under Me > Documents as soon as the organizer sends them. You get a push notification when a new document arrives, and you can filter by type.

Simplified team jumping with individual starts (App)

Setting up team jumping competitions where riders start individually used to require several manual steps across two competitions. We added a new judgement type that handles the connection automatically. Choose "A:1a med individuella starter för lagklass" on the individual competition, and everything links up.

This was by far the most common support question in March. We published a dedicated guide with the new flow: Enklare hantering av lagtävling i hoppning med individuella starter

Pinned shows (Online)

You can now pin shows you're following for quick access. Pinned shows get their own section at the top of the meetings page. Works in the browser and in the app.

Email change (Online)

Users can now change their email address from the profile page. It uses the same one-time code verification as sign-in. If the new email already belongs to another account, the two accounts are merged automatically.

Server-synced clock for judges (App)

Judges running the browser in fullscreen mode had no way to see the time. The secretary navbar now shows a clock that syncs with the server, so all stations show the same time regardless of local clock drift. In the last minute before the next scheduled start, it switches to a seconds countdown.

Default invoice email message (App)

Organizers can now set a default message that pre-fills when sending invoices by email. Saves time when you send the same instructions with every invoice.

Required competitions in entry (Entry)

Organizers can now require riders to enter and pay for specific competitions before they can enter anything else. Useful for things like stabling fees that need to be sorted before other entries open.

Block riders with outstanding invoices (Entry)

Organizers can now prevent riders who have unpaid invoices from entering new shows. The blocklist works across shows under the same organizer.

Invoice PDF in entry system (Entry)

When an invoice has been sent from the app, riders see a direct PDF link in the entry system instead of the old economy summary.

Excel export from entries (Entry)

You can now export entry data and people to CSV with proper Excel formatting. Includes quantity, extras, and other entry details.

Share button (Online)

The schedule and startlist pages now have a Share button that uses the native share dialog on your phone.

✨ Improvements

• Accent-insensitive search: Searching for names with special characters (ä, ö, ë) now works correctly. We also replaced the old jQuery UI autocomplete with a faster, custom implementation across the entire app.
• Official search dialog: You can now search for and add officials directly from the competition officials tab and dressage judges tab.
• Invoice payment link: When online invoice payments are enabled, invoice emails can include a self-service payment link. The link is automatically excluded for zero-balance or credit invoices.

• Maximum starts column: Available in the competitions field selector.
• DNC on date change: The "Do not compete" competition is now created when a competition date changes while the show is open for entry.
• Safety check before deleting shows: The app now checks if the show exists on online.equipe.com or entry.equipe.com before allowing deletion.
• Connection deletion confirmation: Replaced swipe-to-delete with a confirmation dialog in the mobile app.
• Competition details in startlist header: Description, arena name, and start time now show on the startlist page, not just the timetable.
• FDS driver UI: More compact layout with collapsible sections, visual connection feedback, and a collapsible bell sound picker.
• Bulk publish protection: A warning now appears when bulk publishing would clear existing competition descriptions. You need to opt in to overwrite them.
• Keyboard shortcuts: A new cheatsheet dialog shows all available keyboard shortcuts.
• HC toggle in show jumping: Toggle Hors Concours directly from the result editor without opening the start dialog.
• Estimated start times: Only generated for show jumping now. Other disciplines no longer get misleading times.
• Logo group dropdown: Sorted alphabetically in show settings.
• 1Password autofill: Non-login fields no longer trigger 1Password popups.
• Header image hint: Shows recommended dimensions (1200×350 pixels) when uploading a hero image.
• Terms of Service and Privacy Policy: Rewritten from scratch to be clear, accurate, and readable.

🐛 Bug Fixes

• FDS binary timing: Fixed DLE-stuffing in frame detection and channel mapping for manual time.
• HC eventing rank: Marking a rider as HC now clears the dressage, jumping, and cross-country rank columns.
• Invoice number race condition: Fixed duplicate invoice numbers under heavy load using advisory locks.
• Marking sheet crashes: Fixed several crashes when marking sheet data was missing or incomplete.
• Battery popover: The secretary status battery popover no longer clips at the screen edge.
• FEI horse app maintenance: The app now handles FEI maintenance pages gracefully instead of crashing.
• FEI dressage export: Fixed score calculations and penalty logic in FEI dressage results export.
• Consecutive breaks: Multiple breaks in a row now show correctly in startlists and result views.
• Payment rounding: Fixed floating-point rounding errors in the entry system that caused refunds to be off by a cent.
• FEI arrival time zone: Horse arrival and checkout times now correctly convert from UTC to the show's time zone.
• Safari iOS 16: Fixed a crash on older Safari caused by unsupported regex syntax.
• Randomize with merged categories: Start list randomization now includes starts from merged category groups.
• Bulk publish descriptions: Publishing no longer silently overwrites existing competition descriptions.
• Show copy timestamp: Copying a show no longer carries over the internet publication timestamp.

💬 What We're Hearing

Some clear patterns from support this month:

• Team jumping with individual starts: By far the most common question. Setting up team competitions required too many manual steps. We shipped a new judgement type that simplifies it and published an updated guide.
• Dressage protocols: Questions about sending protocols digitally, correcting judge scores after the fact, and how percentage-based dressage programs work. We are improving the documentation for this.
• Peppol invoicing: Belgian organizers asking how to set up and send Peppol invoices for the new mandate.
• Login and accounts: Recurring questions about passwords, adding users to organizer accounts, and admin access.

We read every support question and feature request. If something is unclear or not working the way you expect, let us know.

Vi har lagt till en ny bedömning som gör det enklare att sätta upp lagtävlingar i hoppning där ryttarna startar individuellt.

Tidigare behövde man konfigurera den individuella klassen och lagklassen separat med flera manuella steg. Nu kan du välja bedömningen A:1a med individuella starter för lagklass direkt i den individuella klassen, så kopplas allt ihop automatiskt.

Det här är en av de vanligaste frågorna vi får i supporten, så vi hoppas att det sparar tid för er som arrangerar den typen av tävlingar.

Guiden är uppdaterad med det nya flödet: Lagtävling i hoppning med individuella starter

February was a productive month. We shipped custom fields for the People and Horses pages, rebuilt search on Equipe Online from scratch, and made dressage scoring more flexible. Here's what changed.

🏆 New Features

Custom fields on People and Horses pages (App)

Your custom fields now show up as columns on the People and Horses pages. You can sort by them, edit them inline, and include them in printed reports and payment reports. Text and number fields use inline editing, boolean fields get a toggle.

This was one of the most requested features from organizers running FEI shows, where custom field data is important for managing entries.

Update person details from FEI (App)

You can now pull updated person details from FEI, the same way you could already do for horses. Useful when a rider's name, nationality, or other details have changed in the FEI database.

Markdown descriptions on Equipe Online (Online)

Meeting class descriptions now support basic formatting: bold, italic, and underline. There's a preview toggle so you can see how it looks before saving. Legacy HTML descriptions from featured meetings are converted automatically.

✨ Improvements

Multi-line dressage remarks (App)

Judge remarks on the dressage score sheet now support multiple lines. The old single-line field wasn't enough for detailed feedback. The new editor includes autocomplete that preserves your typed casing and handles arrow key navigation in wrapped text. Whitespace is automatically trimmed when you leave the field.

Extra fee VAT (Entry)

You can now set an included VAT percentage on extra fees. The receipt shows the fee split into net amount and VAT. Required in some countries for tax compliance.

Smarter people labels (App)

People labels now let you filter which horses appear based on role: rider only, payer only, or both. This fixes cases where a horse showed up on multiple labels when the rider and payer were different people.

Box signs improvements (App)

Box signs now print the right number of copies based on the quantity field and show "1 of 3" on each copy. If the rider's mobile number isn't available, it falls back to the payer's number. Unknown pedigree is skipped instead of showing blank fields.

Todo toggle in People table (App)

The People table now has the same todo toggle in the chat bubble that you know from the starts view. Mark people as needing follow-up directly from the table.

Federation judgements copy button (App)

You can now copy federation judgements with a button click. The system also validates that foreign IDs are unique to prevent duplicates.

Round in team columns (App)

The field selector and start list now show "round included in team" columns for rounds 1 through 6. Useful for seeing and controlling which rounds count toward team results.

Sign in to Equipe Online from the navbar (App)

A new link in the navbar takes you straight to Equipe Online. Small thing, but saves time when you want to check how your show looks to riders.

Entry system improvements (Entry)

• Horses already entered for the show now appear at the top of the horse selector.
• The competition selector now works the same way as in the main app.
• The "arena full" label shows when reserves are present.
• The entries-per-competition view has been cleaned up.
• Saving a change no longer closes the edit form.

Publish dialog (App)

The online description field is now a multi-line text area instead of a single-line input. Easier to write longer descriptions. Duplicate autocomplete suggestions are gone.

FEI shows view (App)

Added the arena field and fixed the prize money "beyond" label.

🐛 Bug Fixes

• Category filter: Categories with names starting with digits (like "1.00m Open") now display correctly in results. The filter was splitting them wrong.
• Endurance midnight crossing: Speed calculations no longer go negative when a ride starts before midnight and finishes after.
• Startlist times: Fixed times showing the wrong hour in UTC+0 timezones on Equipe Online.
• Working equitation marking sheets: Fixed duplicate content printing and a crash when the marking sheet scale was undefined.
• Peppol VAT matching: Country code comparison is now case-insensitive, so "be" matches "BE".
• FEI person refresh: Last names are no longer stored in uppercase during FEI data sync.
• Score summary: Fixed double separator in category display and made name comparison case-insensitive.
• Press results link: Fixed "invalid content type" error when clicking press results in Equipe Online.
• People table sorting: Fixed crashes when sorting by custom fields or horse number.
• Handover marking sheets: Fixed error for competitions without assigned judges.
• Signature pad: Now shows the meeting name instead of the competition name.
• Official title translations: Added missing translations for federation representative and supervisor.

🔧 Under the Hood

Search on Equipe Online got a complete rebuild. We replaced the old materialized view with a regular table and incremental sync. Search queries that took over 16 seconds on rare terms now finish in about 1 millisecond. We also added request cancellation for type-ahead search (so abandoned keystrokes don't keep loading the server), horse identifier normalization for more consistent matching, and a 3-character minimum to prevent overly broad queries.

We switched Equipe Online's email delivery from SMTP to HTTP API, which eliminates timeout issues and gives us better error handling. We also added email domain validation at sign-in to catch common typos like "gamil.com" with a helpful "Did you mean gmail.com?" message.

💬 What We're Hearing

A few recurring themes from support this month:

• Vaccination checklists: A recurring topic from Nordic countries. How to import vaccination lists from TDB and where to find the checked/unchecked status in Equipe.
• Custom fields: A user reported that horse custom fields weren't visible on the People and Horses pages. We shipped that as a full feature this month.
• Getting started with Equipe: New organizers asking for help with first-time setup, especially importing shows from other systems.

We read every support question and feature request. These updates come directly from what you tell us.

January was about giving organizers more control and shoring up the technical side of things. Here's what changed.

🏆 New Features

Arena entry limits (Entry)

You can now cap entries per arena per day, separate from per-competition limits. Useful if your venue can handle, say, 80 starts in an arena regardless of how they're split across competitions. Riders who would exceed the limit go on the waiting list automatically. The competition overview shows your current count against the limit.

Peppol delivery tracking (App)

After launching Peppol e-invoicing in December, you can now see when an invoice was actually delivered. The sent invoices list shows a "Delivered" badge when the transport acknowledgement comes back. You can also download the ACK file if you need proof of delivery.

Team time calculation for Australian jumping rules (App)

We added a new team time calculation for an Australian jumping rule. Normally, tied teams are ranked by the sum of their riders' times. The new "Time of last started counting rider" option uses only the time of the highest-numbered counting rider. Find it under Competition → Judgement → Advanced → Team settings.

✨ Improvements

Entry system keyboard shortcuts (App)

Import and Export in the Entry System now have keyboard shortcuts. Saves clicks if you're importing entries throughout the day.

Chip number on rider accreditation (App)

The rider accreditation PDF now shows the horse's chip number. Organizers asked for this because veterinary authorities need it for health certificates.

Peppol refinements (App)

A few Peppol fixes: Belgium's requirement now only kicks in from its actual mandate date; invoice line rounding handles stricter validation rules; and Peppol companies are created even when VAT validation temporarily fails, so you can still send invoices.

Schedule improvements (App)

The schedule view has a new rotate function in the "Check start times" menu and shows participant counts when filtering by judge. Hors concours starts now appear correctly in the previous/speaker section after their round.

Judgement mapping stays on same tab (App)

Editing a judgement mapping while viewing a specific discipline now returns you to that discipline tab instead of jumping to the first one.

Locked IBAN for verified organizers (App)

If an organizer's identity has been verified and locked, the IBAN field is now locked too.

Missing mapping alerts during federation imports (App)

If a required judgement mapping is missing during a federation import, you now get a warning instead of silent failure. (No warnings for disciplines that don't use mappings.)

Competition number links in Entry (Entry)

Competition numbers in Entry are now clickable links, like in the main app.

Protected divider and pinned settings (Online)

When a competition, list, or score summary comes from Equipe App, the divider and pinned settings are locked in Online so accidental changes don't get overwritten on sync.

🐛 Bug Fixes

• Rider declaration DNC status: "Do Not Compete" competitions from rider declarations now use the correct status based on other competitions that day, not always International
• Hebrew text in PDFs: Fixed right-to-left text printing in reversed order on marking sheets and reports
• Score summary in rider lists: Fixed a regression where score summaries couldn't be selected in the "Riders must be in this list" setting
• Peppol invoice PDF label: Fixed invoices incorrectly showing "Pro-forma" instead of the actual label
• Prize money "beyond" calculation: Fixed FEI prize distribution where the "beyond" amount wasn't included when placed riders exceeded standard tiers. Now uses actual placed percentage instead of a rough estimate
• Week navigation at year boundary: Fixed the schedule jumping incorrectly when going from December to January
• VAT country code extraction: Fixed parsing for lowercase VAT numbers
• Pro forma invoice emails: Fixed an error sending to certain email addresses
• Economy account routes: Fixed routing for accounts with forward slashes or special characters
• Password required for iPad logins: Users with invalid email formats (common for paperless iPad logins) now require a password so the account stays accessible

🔧 Under the Hood

Equipe Online got several infrastructure upgrades this month:

• Turbo migration: Moved from Turbolinks to Turbo for page navigation
• Job processing: Replaced the background job system with something simpler
• Caching: Switched caching, fewer external dependencies
• New email provider: Better rate limiting and automatic retries
• Real-time broadcasting: Persistent HTTP connections for faster live updates

Equipe App also got an upgrade with performance improvements.

💬 What We're Hearing

A few recurring topics from support this month:

Dressage marking sheets — Questions about printing protocols, sending them to riders, and paperless scoring setup.

Team competitions — Still getting questions about team competitions with individual starts, especially scoring and results. We published a guide in October (Team competitions with individual starts) that covers this.

Prize money distribution — Questions about FEI's "beyond" amount for larger classes. We fixed a calculation bug this month that affected certain class sizes.

We read every support ticket and feature request. These updates come directly from what you tell us.

As 2025 comes to a close, we've been focused on preparing Equipe for the new year. This month's update brings critical 2026 rule updates, new scheduling tools, and important reliability improvements across the platform.

🧾 Peppol E-Invoicing

Belgium mandates electronic B2B invoicing via Peppol starting January 1, 2026. Equipe now supports sending invoices through the Peppol network automatically for Belgian companies. We will enable Peppol on your account when you have register your company. We published a dedicated post with all the details

📋 Regulatory Updates: 2026 Rules

FEI Show Jumping 2026 Rules

Starting January 1, 2026, FEI Show Jumping competitions will use updated prize distribution rules. Equipe now fully supports:
- New prize money distribution percentages
- Updated article mappings for the 2026 regulation changes
- Automatic handling of the new distribution formulas

FEI Dressage Marking Sheets 2026

The FEI has made changes to dressage marking sheets effective January 1, 2026. All FEI dressage tests have been updated with the new marking sheet formats.

Eventing: Missed Flag Penalty Update

For 2026, the penalty for a missed flag in cross-country has changed from 15 points to 9 points. This is now the default setting for new eventing competitions.

🏆 New Features

Judge Collision Detection in Schedule

When viewing the schedule, you can now see which judges are assigned to each competition. The system automatically detects and highlights scheduling conflicts where the same judge is assigned to overlapping time slots—helping you catch double-bookings before they become problems. See dedicated post with details

Dressage Lock Start Times

A new column in the competitions table lets you quickly lock start times for dressage competitions. This makes it easier to manage schedules where some competitions have fixed times while others remain flexible.

Entry System: Payment Activity Log

The Entry system now includes a comprehensive payment and refund activity log. Track every transaction with detailed timestamps, amounts, and status changes—making reconciliation and troubleshooting much easier.

Pro-Forma Invoice Support

You can now generate and send pro-forma invoices directly from the economy section. The system properly labels these as "PRO-FORMA" in email subjects and handles them separately from final invoices.

✨ Improvements

Rider Declaration: Multiple Exclusion Lists

Grand Prix and similar competitions often need to exclude riders from multiple qualification sources. The rider declaration now supports selecting multiple "Riders must not be in this list" restrictions, making it easier to enforce complex entry requirements.

Show Jumping Federation Settings

Managing which Show Jumping article mappings are active is now faster with an inline toggle directly in the federation settings table. No more opening dialogs just to activate or deactivate articles.

Unified Startlist Enhancements

Show jumping scorecards and scoresheets can now be printed directly from the unified startlist view. Previously, you had to navigate to individual competitions to print these reports.

Horse Search Improvements

When searching for horses via the FEI database, results are now sortable by clicking the column header rather than FEI ID, making it easier to find the correct horse.

Competition Date Ordering

The "Fetch data" dropdown now displays competition dates in chronological order instead of seemingly random order—a small but frequently requested improvement.

🐛 Bug Fixes

• Show Jumping Scorecards: Fixed an issue where generating scorecards for a selection of specific starts would fail
• Empty Invoice Emails: Resolved a crash that occurred when attempting to send invoice emails for accounts with no items
• FEI Name Normalization: Fixed Unicode character handling that was causing issues after the Rails 8.1 upgrade
• Marking Sheet Language: Fixed an issue where Finnish competitions with individual marking sheets would show Swedish labels
• Individual Marking Sheet Protection: The system now prevents you from accidentally disabling individual marking sheets when results have already been entered
• Entry System Stability: Fixed several production errors related to missing data and edge cases in payment processing

🔧 Technical Notes

The Entry system received significant improvements to timezone handling, ensuring that all timestamps are displayed consistently in the meeting's local timezone.

Thank you for a great 2025! We look forward to continuing to improve Equipe together in the new year.

For dressage competitions, the schedule now displays judges assigned to each competition. You can click on a judge's name to filter the schedule and see only their assignments.

Collision detection - When a judge is assigned to overlapping time slots across different competitions, a warning icon appears next to their name, making it easy to spot and resolve scheduling conflicts.

Filter by judge - Click any judge's name to see their full day at a glance. The filtered view shows breaks and overlaps between their assignments, helping you optimize the schedule. Click the filter banner to return to the full schedule view.

Press Escape to quickly clear the judge filter and return to the full schedule view.

Lock dressage start times - We've added "Lock dressage start times" to the Field selector under Competitions, making it easy to adjust this setting across many competitions at once when working with the schedule.

Starting January 1, 2026, Belgium will require all B2B transactions to use electronic invoicing via the Peppol network. Equipe now fully supports this requirement, and the feature is available today for any organiser who wants to get ahead of the deadline.

This is part of a broader European initiative to modernise VAT systems and reduce fraud. While Belgium is the first country where we're enabling this feature, the infrastructure we've built is ready for other EU countries as they implement similar mandates.

Along with Peppol support, we've added several improvements to invoicing and reporting that benefit all organisers.

What is Peppol?

Peppol (Pan-European Public Procurement Online) is a standardised network for exchanging business documents electronically. Think of it as a secure postal service for invoices: instead of emailing a PDF, you send a structured electronic invoice (UBL format) that the recipient's accounting system can process automatically.

The benefits are clear:

• Legal compliance with EU mandates
• Faster processing as invoices are machine-readable
• Reduced errors with automatic validation
• Complete audit trail for all sent invoices

Getting Started: Company Verification

Before you can send Peppol invoices, your organisation needs to be verified. This is a one-time KYC (Know Your Customer) process required by financial regulations.

To start the verification process:

1. Go to Organizers → Name of your Organizer → Peppol-tab in your organizer settings
2. Click the link to start company verification
3. Complete the verification form with your company details, contact person, and beneficial owner information
4. Upload supporting documentation (company registration, identification)

Once verified, you'll see a "Verified" badge on your organiser profile, and your company identity fields (name, address, VAT number, country) will be locked to prevent accidental changes that would invalidate your Peppol registration.

Configuring Peppol for Your Shows

After verification, you can enable Peppol invoicing and configure which countries require it.

Required countries - Select which countries should use Peppol invoicing. For Belgium, add "Belgium" to this list. Any person with a VAT number from these countries will require a Peppol invoice instead of a regular emailed invoice.

Outbound invoices only - When you register with Peppol through Equipe, we only enable outbound invoice sending. This means Equipe sends invoices on your behalf, but won't receive invoices for you. If you already have an accounting system that receives Peppol invoices from suppliers, enabling Peppol in Equipe won't interfere with that setup.

The Peppol Tab in People

A new Peppol tab appears in the People section, showing all riders who match your required country configuration. This gives you a quick overview of:

• Who needs a Peppol invoice
• Whether they're connected to the Peppol network (based on their VAT number)
• The balance to be invoiced

The Peppol ID column is automatically shown on this tab. You can print this list or copy the data to identify anyone who isn't yet connected to Peppol and might need to update their company details.

Sending Invoices via Peppol

When viewing a person's economy who requires Peppol invoicing, you'll see a new Peppol button in the toolbar alongside the existing email option.

Click Send via Peppol to:

1. Verify the recipient is connected to the Peppol network
2. Preview the invoice amount and recipient details
3. Send the UBL invoice with embedded PDF attachment

The invoice is sent to the Peppol network, where it's delivered to the recipient's accounting system.

Pro-forma for Peppol Recipients

For riders who require Peppol invoicing, the regular email option sends a pro-forma invoice instead of a final invoice. This is marked with a watermark and doesn't consume an invoice number.

This allows you to send riders a preview of what they'll owe while the official invoice is only generated when you send via Peppol.

Invoice Change Detection

After sending an invoice via Peppol, any modifications to the person's economy will trigger a warning. The Peppol button changes colour to indicate the invoice has been modified since it was sent.

This is important because Peppol invoices cannot be updated after sending. If changes are needed, you'll need to issue a credit note and send a corrected invoice.

Getting Ready for Belgium

If you're a Belgian organiser, we recommend starting the company verification process now. We process each verification manually, so the sooner you submit, the sooner you'll be ready for the January 2026 deadline.

For organisers in other countries, the Peppol infrastructure is in place and ready. As additional EU countries implement their mandates, enabling them in Equipe will be straightforward.

Also in This Release

Building Peppol support required improvements to our invoicing infrastructure. These features are available to all organisers, regardless of whether you use Peppol:

Sent Invoice Tracking

We now track all invoices you send, giving you a complete audit trail of your invoicing activity. When you email an invoice (or send via Peppol), a record is created with the invoice PDF attached.

Find it under Organizer → Sent Invoices. The list is searchable and shows:

• Invoice number and date
• Recipient details and VAT number
• Delivery method (Peppol or Email)
• PDF copy of the sent invoice

Print Visible Columns from People Tables

A long-requested feature: when printing from the People section (Receivable, Payable, Zero Balance, Open, Closed, or Peppol tabs), the printed report now matches the columns you've selected in the table view.

How to use it:

1. Go to any People tab (e.g., Receivable)
2. Choose Tools, Field selector (or press v v) to open the column selector
3. Select the columns you want
4. Click the print button

The PDF will contain exactly those columns. If your selection doesn't fit on the page in portrait mode, Equipe automatically tries landscape orientation. If it still doesn't fit, you'll see a clear message asking you to reduce the number of columns.

Its also possible to export a list as csv or Excel to use this for an email to the selected riders.

Pro-forma Invoice Option

You can now print or email a pro-forma invoice for any person, not just those requiring Peppol. In the economy report dropdown, select Pro-forma invoice to generate a preview with a watermark that doesn't consume an invoice number.

This was requested by organisers who:

• Send preview invoices during the show, with final invoices handled by the office later
• Don't want to issue an invoice for riders with a positive balance (credit invoice)
• Need riders to arrange payment in advance before the official invoice

Since our last major update in mid-October, we've been busy making Equipe more reliable, more intuitive, and better suited to the diverse needs of organisers across Europe and beyond. Rather than one headline feature, this period has been about dozens of refinements across the platform. These improvements may seem small individually, but they add up to a noticeably smoother experience.

The indoor season is in full swing, and as shows move into arenas across the continent, we've listened carefully to your feedback. From entry workflows and timekeeping to invoicing and online publishing, nearly every part of the system has received attention.

Under the Hood: A Modern Foundation

Before diving into visible changes, it's worth mentioning the work that happened behind the scenes. We upgraded all four of our interconnected applications to Rails 8.1, the latest version of our underlying framework. We started with our smaller services and finished with the main application, positioning the entire platform for future development with improved performance and modernised infrastructure. You won't see this change directly, but it ensures Equipe remains fast, secure, and ready for the features we're building next.

Smoother Entry Management

Managing entries is one of the most time-intensive parts of running a show, and we've made several changes to reduce friction. For those running regular shows, we heard that reconfiguring mandatory field settings every time was tedious. You can now copy these settings from previous shows for the same organiser, saving time on repetitive setup.

We also addressed an issue where riders were searching for their licence number and the system would automatically link the first federation result without asking. In rare cases, this led to accounts being linked to the wrong person. There's now a confirmation step showing all matches before any linking happens, so riders can verify they're selecting the correct profile.

British organisers will appreciate the addition of account number and sort code as payer information fields. The UK doesn't use IBAN for domestic transfers, and this was a missing piece for local workflows.

We've also added the organiser's email prominently to entry summaries, so riders know exactly who to contact with questions about their entries instead of reaching out to Equipe support.

Better Tools for Timekeeping and Judging

Show jumping timekeeping received several practical improvements. Two new output options let you display time and faults on external monitors and LED walls in the format your venue prefers. We also added validation for manual time entry to catch obviously incorrect values before they affect results.

For dressage, the headline improvement is our new dual countdown timer for freestyle tests. FEI Rule 420 specifies two timing intervals: 45 seconds from the bell to the music signal, then up to 30 seconds from music start to entry at A. Judge C now controls both timers, with the display synchronised across all judges' tablets in real time. After field testing at an international show, scribers told us this works well in practice.

The marking sheet system also received attention. You can now send sheets to multiple email addresses when needed, which is useful for junior riders where both parent and child should receive copies. The sorting options have been reorganised into logical groups, and we've fixed several edge cases around printing and missing email handling.

Invoicing and Economy Updates

Financial workflows keep getting smoother. The income statement now includes a subtotal row for easier reconciliation at a glance. You can edit IBAN, SWIFT, bank name, and account holder details directly in the people grid view without opening each record individually.

We fixed an annoying bug where line breaks disappeared in invoice email messages. Organisers would compose multi-paragraph messages, but recipients saw them as walls of text. That's corrected now.

A less visible but important fix ensures that withdrawn or no-show riders don't retain prize money when results are recalculated. The distribution logic now correctly clears prize money for non-finishers.

Publishing to Equipe Online

When you update start times, Equipe Online shows a "Change" label so competitors know the schedule has shifted. However, for shows with frequent adjustments, this created visual clutter. Based on a question from a Danish organiser, we added a simple checkbox to control whether these change markers appear. Within 24 hours of hearing about the issue, the feature was live.

For competitions using dropped-score methods, the online results view now indicates which scores were dropped. This matches functionality that was already available in the app. We've also fixed schedule section ordering issues that occurred when manual reordering conflicted with fixed start times.

Listening and Improving

We review every support question and issue report that comes in. When the same question appears repeatedly, it's a signal that something needs to change: the product itself, our documentation, or how features are surfaced in the interface.

For example, we noticed many organisers asking how to get sponsor logos to appear on online start lists. The feature works, but its workflow clearly isn't discoverable enough. Feedback like this helps us prioritise not just what to build, but what to explain better.

Some fixes came from individual reports: a rider whose account got linked to the wrong person due to having incomplete/wrong National ID, an organiser whose category filters broke because names contained hyphens, a user whose freestyle test failed because no fallback judgement was set. Each of these led to targeted improvements that benefit everyone.

Looking Ahead

As we close out 2025 and head into the new year, we remain committed to making Equipe work better for you every day. The improvements in this update reflect what we've heard from organisers, secretaries, judges, and riders across dozens of countries.

Keep your feedback coming. Whether it's a question about how something works, a feature request, or a report of something that doesn't quite behave as expected, we read everything. Your input directly shapes what we work on next.

The Challenge

Many organizers prefer running separate shows for each week of a tour, rather than creating one large multi-week show. This approach offers more flexibility in show management, but it creates a challenge: how do you efficiently transfer outstanding account balances from one show to the next?

Previously, handling these transfers meant manual work—creating payments in both shows, closing invoices, and ensuring everything balanced correctly. For multiple accounts, this was time-consuming and error-prone.

Introducing Balance Transfer

We've added a new Balance Transfer feature that makes it easy to move account balances between shows with just a few clicks.

Where to find it:
- From your people lists (receivable, payable, or non-closed accounts) - use the transfer button in the toolbar
- From an individual person's economy page - click the balance transfer button next to Activities

Key Features

✨ Intelligent auto-matching - The system automatically matches people between shows using FEI ID, VAT number, or name matching. Just confirm the match and transfer.

✨ One-click person creation - If someone doesn't exist in the destination show yet, create their account instantly with all details copied over (contact info, bank details, tax settings, and more).

✨ Flexible operations - Transfer a single person's balance or process multiple accounts at once. Each person is handled independently.

✨ Optional email notifications - Send an automatic email with the invoice attached, informing the account holder that their balance has been transferred to the next show.

✨ Full undo capability - Made a mistake? Undo any transfer with one click. It reverses all payments, reopens the invoice, and lets you try again.

✨ Safe and automatic - The feature automatically closes invoices after transfer to prevent duplicate processing, creates balanced payments in both shows, and maintains a complete audit trail.

How It Works

1. Select your destination show - Choose which upcoming show you want to transfer balances to
2. Match people - The system auto-matches people between shows. If someone isn't found, you can search manually or create a new account with one click
3. Add notes (optional) - Include economy notes for internal tracking if needed
4. Transfer - Click transfer to process. Optionally send an email notification with the invoice
5. Undo if needed - If you need to reverse a transfer, just click the Undo button

The Benefits

This feature saves significant time when managing competition series with separate shows. The intelligent auto-matching reduces errors, while the undo feature gives you peace of mind. Whether you're transferring one account or dozens, the process is now quick, safe, and straightforward.

Try it out in your next show series!