Version 1.00, build 150.
FEI extension
Open an FEI option from the intended show in Equipe. The FEI actions require member access; FEI settings requires owner access. The organizer must enable the option. Use the current show’s original export for its input; previous-week exports may come from earlier shows. Actions that write to Equipe require the relevant permissions. The illustrations use invented example details only. During a run, Stop sits at the bottom right, with a two-line explanation to its left: it waits until the current person, list, competition or step finishes (as indicated on that screen), and completed changes are not undone. Always inspect the refreshed result after an interrupted write.
Modules
- FEI settings
- Create Slots
- Check Multiple Entries
- Create Age Lists
- FEI entries
- Horse Slots
- Validity Passport
- Small/Medium Tour
- FEI HorseApp
- FEI Grand Prix Qualification
FEI settings
Open FEI settings for the show. Options start enabled. Clear the checkbox before any option you want to disable, then press Save at the bottom right. The choice applies to every show of the same organizer; FEI settings itself stays available.
Clear an option’s checkbox to disable it for this organizer, then Save.
Opening a disabled option shows a red notice instead of its controls. Re-enable it in FEI settings and Save. If the organizer or settings database cannot be reached, an error is shown rather than assuming access is allowed.
The disabled option cannot run until the organizer enables it again.
Create Slots
Open Create Slots from the correct show. Choose its FEI entry-system CSV masterlist export, or reuse the saved export. Event IDs must belong to this show; multiple accepted horse slots for one rider and event are supported. Press Preview: it only reads Equipe and the CSV, and never creates, edits or removes anything. No existing HORSE SLOT horse is needed for Preview.
Choose a current masterlist CSV or reuse the saved file, then Preview.
Preview loads active starts from all FEI masterlists, including lists missing from the CSV; changed and withdrawn starts are ignored. Stop at bottom right interrupts loading without editing Equipe.
Wait for the masterlists or Stop the read-only preview.
The preview shows up to two nonempty tables: Equipe entries without horses, and one combined comparison of Equipe HORSE SLOT starts with CSV slots. Rider, Event Code, Equipe Horse Name, CSV Entry Horse UID and Match let you check each row. A green check means the rider FEI ID, FEI event ID and UID agree; matching sides share a row. Equipe-only and CSV-only rows remain visible with a blank opposite side. A rider name or event code alone does not establish a match; duplicate slots require distinct UIDs. Review before Process. Print, PDF and Excel export the visible tables at the left of the action bar; Refresh on the right rereads Equipe without writes, while Process is the rightmost action.
Compare the matched and unmatched rows; export, Refresh or choose Process.
Process checks fresh starts before writing. On CSV events it attaches new HORSE SLOT (UID) horses to matching horseless starts, removes unmatched horseless or obsolete HORSE SLOT starts, and creates missing CSV slot starts with a new horse or one unambiguously reusable unassigned horse. Matching uses rider FEI ID, event ID and Entry Horse UID, never rider names alone. Starts on events absent from the CSV, real-horse starts and changed or withdrawn starts remain untouched. Unmatched CSV riders, ambiguous masterlists or missing, duplicate or insufficient UIDs prevent unsafe processing. A loading indicator appears first; do not press Process twice. Stop waits until the current rider completes, without undoing completed changes.
Stop after the current rider if needed; earlier Equipe changes remain.
After processing, inspect the refreshed comparison and any warnings. There is no separate success notice. Refresh compares current Equipe data with the saved CSV without running Process again; exports reflect the displayed rows. If a write fails, earlier changes remain: inspect both starts and horses before retrying. Repeating Process should not duplicate completed changes.
Green checks show reconciled slots; Refresh or export the current comparison.
A wrong-show CSV or failed Equipe lookup shows a notice rather than a result. Choose the correct file or retry when Equipe is available; Preview never changes the show.
Select the export for this show before previewing again.
Check Multiple Entries
Open Check Multiple Entries for the meeting. It loads eligible FEI masterlists with active starts, other paid single-entry lists and lists referenced by meeting fees. The compact table shows competition number, name, date and relative show weeks W1 onward. Only one week per row may be selected; click a selected box again to clear it. A new dated FEI list suggests its week, but saved choices—including empty choices—take precedence. Check the selection before Create.
Wait until meeting dates and eligible lists load.
Assign each list to at most one week, then Create to compare horses.
Create saves the week choices, reads current active Equipe starts and reports horses whose FEI horse ID occurs on at least two different selected masterlists in the same week. Repeats on one list, missing FEI IDs, withdrawn or changed starts and starts in different weeks do not count. Create alone does not edit Equipe starts. The table hides during the run; Stop at bottom right waits until the current list finishes. Saved selections survive stopping.
Stop waits for the current list; saved week choices remain.
The compact result lists week, horse, FEI ID, relevant competition numbers and Set to Changed eligibility. Click a horse to inspect its starts in Equipe. Print, PDF and Excel export the report. Set to Changed is enabled only when an eligible horse has exactly one active FEI-list start and an active non-FEI-list start in the same week; it revalidates current rows and marks eligible non-FEI starts changed, not FEI starts. Retry reopens the choices.
Inspect the result, export it or apply eligible non-FEI changes.
While Set to Changed runs, Stop waits until the current non-FEI list finishes; earlier changes remain. Afterward the result updates, possibly becoming empty; a green notice identifies an empty result, without a separate Saved notice.
Stop after the current list if necessary; completed edits remain.
The green notice identifies an empty result; changed starts are excluded. Export or Retry.
Retry restores the saved selection table. If Create was stopped, a stopped notice appears instead of a partial report. If a choice, database or Equipe lookup fails, the error notice also offers Retry; inspect any earlier changes before rerunning Set to Changed.
Adjust the restored week choices and press Create to rerun.
Retry after stopping; no incomplete comparison is displayed.
Correct the problem and Retry, then Create again.
Create Age Lists
Open Create Age Lists in an FEI jumping show with a dated FEI-ID masterlist. It creates or reuses U12, U14, U16, U18 and U25 lists and synchronizes eligible riders by FEI ID, birth year and show year. Unknown birth years are skipped rather than guessed. Optionally check Set age block on competition: inspect each competition’s event type, article, height and suggested Age block (None or U12–U25), then adjust as needed. Selecting U16, for example, excludes riders in U16 from entering that competition. Without the checkbox, Create synchronizes riders only; with it, Create applies the selected competition blocks. Existing selections take precedence over suggestions.
Review suggested competition blocks before Create, or leave the checkbox clear to synchronize riders only.
During list creation and rider assignment, progress and an estimated time appear. Stop waits between initial lists or after the current person during rider updates; saved changes are not rolled back.
Wait for riders to finish, or Stop after the current person.
The result lists each nonempty age list, with rider, country, age and FEI masterlist categories; use Print, PDF or Excel at bottom left. A short green confirmation disappears automatically, but the report remains. If the competition checkbox was selected, the saved, read-only competition table appears before the age lists and in exports. Reload to review or rerun without duplicating lists and riders.
Review the nonempty U-lists and export the visible report.
Selected competition blocks appear above rider lists in the report and exports.
A red stopped notice leaves completed changes intact; Create continues missing work. A missing dated masterlist with FEI ID disables Create. Correct invalid dates, FEI IDs or list conflicts in Equipe before retrying.
Completed work remains after Stop; press Create to resume.
Add a dated FEI-ID masterlist before starting Create.
FEI entries
Open FEI entries from the current show in Equipe. Select its FEI entry-system CSV or reuse its saved file. Use the up-arrow Add previous week button to add earlier exports above the current show, Add week (+) for later exports below it and the minus buttons to remove extra weeks. Each filename must be different. Saved files remain reusable for seven days and show their export time in Brussels local time. Press Create.
Choose or reuse the current-show file, optionally add previous and upcoming weeks, then Create.
The progress indicator tracks the run. Stop at bottom right waits until the current step is complete; completed changes are not undone.
Wait for the comparison or Stop after the current step.
The report is based only on the current show’s accepted entries and, where applicable, waiting-list riders and additional horses. Riders found only in another week are not added. FEI total counts the current show. When another week is selected, the equally wide columns are ordered W-2, W-1, W0 for the current show, W2, W3 and so on. On screen, Print and PDF the W and number appear on two lines; Excel uses one-line headings. With only the current show, no W columns are shown. All three tables share the same competition and week columns. A star in a previous or upcoming week marks a rider or horse not yet accepted; a star alone means no accepted entries that week. Withdrawn or rejected entries do not count.
When an upcoming week exists, Only stayers from this week to upcoming week(s) filters current-show riders to those with an accepted future entry. Previous weeks, W0 and waiting-only stars do not qualify. Filtered Print, PDF and Excel exports include only the accepted-entry table, omit FEI ID, category columns and Remark, and keep the week columns including W0. Print, PDF and Excel use portrait for stayers and landscape otherwise. Use Print, PDF and Excel on the left; Reset, Refresh and Update Economy Notes on the right. Export Excel before updating Economy Notes. Refresh reloads the report; Reset returns to file selection.
Compare surrounding weeks and export before updating Economy Notes.
If the current-show export belongs to another show, the upload screen identifies the mismatch. Select the matching current-show CSV and Create again. Previous-week exports may belong to earlier shows.
Replace the mismatched current-show export before trying again.
Horse Slots
Open Horse Slots for this show and choose its FEI entry-system CSV (up to 10 MB), or reuse the saved export. A timestamp beneath a dated filename indicates its local export time. Press Create; the report reads FEI and Equipe contact information but does not change Equipe entries. The footer book icon opens Documentation and the gear opens Settings.
Choose the current export or reuse the saved one, then Create.
Stop at bottom right waits for the current step and prevents an incomplete report from appearing. No Equipe entry edits are made.
Wait for the CSV check or Stop after its current step.
The report groups accepted entries without Horse FEI IDs by rider and event, shows country and Horse slots count, and offers email and WhatsApp links when usable contact details exist. Clicking a link prepares a message, not a confirmed delivery; its adjacent time records when it was opened. If no slots qualify, the page says so.
Check slot counts and open a prepared Contact message where available.
A mismatched FEI CSV triggers an upload notice; select an export from this show. Equipe lookup failures likewise block the check.
Select the FEI export for this show and retry.
In footer Settings, edit the prepared message’s Name and Function; the default function is Show Office. Home country comes from Equipe when present, otherwise enter the organizer’s three-letter code. Save returns to the report; Back discards edits. This setting is also used by Validity Passport.
Set the message signature and, if needed, the organizer’s home country.
Validity Passport
Select this show’s FEI entry-system CSV or reuse its saved file, then Create. The option checks accepted horses with a Horse FEI ID against FEI data and updates passport remarks in Equipe for issues; ensure you have write access.
Choose the matching masterlist export and Create to check passports.
Follow the progress indicator. Stop waits until the current step finishes and does not undo passport remarks already written.
Stop after the current step if necessary; earlier remarks remain.
The report includes expired cards before show end, registration without a card and unavailable FEI data. Read Reason and Contact, use Show based for horses based in the home country and Print, Excel or PDF to export. An uncheckable horse is not necessarily a passport issue.
Review each reason, include home-country horses if needed and export.
When FEI data cannot be reached, a warning and report rows identify horses that could not be checked. Retry when the service is available rather than treating an uncheckable horse as a confirmed issue.
Retry the check later if FEI data is unavailable.
Use footer Settings to change the message signature or home country, shared with Horse Slots; Save keeps edits and Back discards them.
Adjust the shared signature or home country and Save.
Small/Medium Tour
Open Create Medium Tour List from the correct show. Choose an FEI entry-system masterlist CSV containing OC QUOTA, then Create. This first check reviews riders, quotas, MTST_nn lists and Longines Ranking statuses without changing ranking restrictions.
Choose a matching FEI export with OC QUOTA and Create the preview.
The report shows each rider’s quota and existing restrictions. Review it before Block riders, which creates missing lists, adds eligible riders by FEI ID and blocks them from qualifying ranking competitions.
Review quotas and statuses before Block riders; green notices confirm completed work.
During updates, Stop waits until the current step finishes; during the rider phase this means the current rider. Completed list, rider and competition changes remain. Review the current statuses and retry Block riders if a run was interrupted.
Stop after the current step if needed; earlier writes remain.
A wrong-show CSV or missing OC QUOTA shows an error rather than usable results. Obtain the correct original FEI export and retry.
Choose a matching export that includes the required OC QUOTA field.
FEI HorseApp
Choose the original CSV exported by FEI HorseApp, not the FEI entry system, from the correct show. Its Show Code must match. Create compares FEI horse IDs, names and chip numbers with Equipe without editing horses.
Select the original HorseApp export for this show, then Create.
Stop at bottom right waits until the current step and suppresses an incomplete comparison; no Equipe horses are changed.
Wait for comparison or Stop after the current step.
Review red-highlighted mismatches in the issue report, then print it or export Excel or PDF. Verify any corrections separately in Equipe.
Inspect red mismatches and export the report if needed.
A Show Code mismatch or invalid columns produces a notice; select the correct original HorseApp export and Create again.
Replace a mismatched or invalid file with the correct HorseApp CSV.
FEI Grand Prix Qualification
Open FEI Grand Prix Qualification from the correct show. Choose a Grand Prix (automatically selected if there is only one), review its qualifying competitions and FEI status, and press Check. Reset returns to the selector without changing saved article settings.
Select the Grand Prix and Check its qualification.
Progress tracks loaded participants and results. Stop at bottom right halts after the current competition; completed checks are not undone and no partial report appears. Check reruns the same Grand Prix and Reset returns to the selector.
Wait for the check or Stop after the current competition.
Review athlete and horse combinations, results and FEI article checks. Show all also includes qualified combinations; Print, Excel and PDF export the result. Check repeats the same selection; Reset returns to the selector so you can choose another Grand Prix.
Inspect qualification details, export, recheck or Reset to select another Grand Prix.
If participants or results cannot be loaded, no partial report is shown. Press Check to retry the same Grand Prix or Reset to change the selection.
Retry Check after an error, or Reset to select a different Grand Prix.