Starting January 1, 2026, Belgium will require all B2B transactions to use electronic invoicing via the Peppol network. Equipe now fully supports this requirement, and the feature is available today for any organiser who wants to get ahead of the deadline.

This is part of a broader European initiative to modernise VAT systems and reduce fraud. While Belgium is the first country where we're enabling this feature, the infrastructure we've built is ready for other EU countries as they implement similar mandates.

Along with Peppol support, we've added several improvements to invoicing and reporting that benefit all organisers.

What is Peppol?

Peppol (Pan-European Public Procurement Online) is a standardised network for exchanging business documents electronically. Think of it as a secure postal service for invoices: instead of emailing a PDF, you send a structured electronic invoice (UBL format) that the recipient's accounting system can process automatically.

The benefits are clear:

• Legal compliance with EU mandates
• Faster processing as invoices are machine-readable
• Reduced errors with automatic validation
• Complete audit trail for all sent invoices

Getting Started: Company Verification

Before you can send Peppol invoices, your organisation needs to be verified. This is a one-time KYC (Know Your Customer) process required by financial regulations.

To start the verification process:

1. Go to Organizers → Name of your Organizer → Peppol-tab in your organizer settings
2. Click the link to start company verification
3. Complete the verification form with your company details, contact person, and beneficial owner information
4. Upload supporting documentation (company registration, identification)

Once verified, you'll see a "Verified" badge on your organiser profile, and your company identity fields (name, address, VAT number, country) will be locked to prevent accidental changes that would invalidate your Peppol registration.

Configuring Peppol for Your Shows

After verification, you can enable Peppol invoicing and configure which countries require it.

Required countries - Select which countries should use Peppol invoicing. For Belgium, add "Belgium" to this list. Any person with a VAT number from these countries will require a Peppol invoice instead of a regular emailed invoice.

Outbound invoices only - When you register with Peppol through Equipe, we only enable outbound invoice sending. This means Equipe sends invoices on your behalf, but won't receive invoices for you. If you already have an accounting system that receives Peppol invoices from suppliers, enabling Peppol in Equipe won't interfere with that setup.

The Peppol Tab in People

A new Peppol tab appears in the People section, showing all riders who match your required country configuration. This gives you a quick overview of:

• Who needs a Peppol invoice
• Whether they're connected to the Peppol network (based on their VAT number)
• The balance to be invoiced

The Peppol ID column is automatically shown on this tab. You can print this list or copy the data to identify anyone who isn't yet connected to Peppol and might need to update their company details.

Sending Invoices via Peppol

When viewing a person's economy who requires Peppol invoicing, you'll see a new Peppol button in the toolbar alongside the existing email option.

Click Send via Peppol to:

1. Verify the recipient is connected to the Peppol network
2. Preview the invoice amount and recipient details
3. Send the UBL invoice with embedded PDF attachment

The invoice is sent to the Peppol network, where it's delivered to the recipient's accounting system.

Pro-forma for Peppol Recipients

For riders who require Peppol invoicing, the regular email option sends a pro-forma invoice instead of a final invoice. This is marked with a watermark and doesn't consume an invoice number.

This allows you to send riders a preview of what they'll owe while the official invoice is only generated when you send via Peppol.

Invoice Change Detection

After sending an invoice via Peppol, any modifications to the person's economy will trigger a warning. The Peppol button changes colour to indicate the invoice has been modified since it was sent.

This is important because Peppol invoices cannot be updated after sending. If changes are needed, you'll need to issue a credit note and send a corrected invoice.

Getting Ready for Belgium

If you're a Belgian organiser, we recommend starting the company verification process now. We process each verification manually, so the sooner you submit, the sooner you'll be ready for the January 2026 deadline.

For organisers in other countries, the Peppol infrastructure is in place and ready. As additional EU countries implement their mandates, enabling them in Equipe will be straightforward.

Also in This Release

Building Peppol support required improvements to our invoicing infrastructure. These features are available to all organisers, regardless of whether you use Peppol:

Sent Invoice Tracking

We now track all invoices you send, giving you a complete audit trail of your invoicing activity. When you email an invoice (or send via Peppol), a record is created with the invoice PDF attached.

Find it under Organizer → Sent Invoices. The list is searchable and shows:

• Invoice number and date
• Recipient details and VAT number
• Delivery method (Peppol or Email)
• PDF copy of the sent invoice

Print Visible Columns from People Tables

A long-requested feature: when printing from the People section (Receivable, Payable, Zero Balance, Open, Closed, or Peppol tabs), the printed report now matches the columns you've selected in the table view.

How to use it:

1. Go to any People tab (e.g., Receivable)
2. Choose Tools, Field selector (or press v v) to open the column selector
3. Select the columns you want
4. Click the print button

The PDF will contain exactly those columns. If your selection doesn't fit on the page in portrait mode, Equipe automatically tries landscape orientation. If it still doesn't fit, you'll see a clear message asking you to reduce the number of columns.

Its also possible to export a list as csv or Excel to use this for an email to the selected riders.

Pro-forma Invoice Option

You can now print or email a pro-forma invoice for any person, not just those requiring Peppol. In the economy report dropdown, select Pro-forma invoice to generate a preview with a watermark that doesn't consume an invoice number.

This was requested by organisers who:

• Send preview invoices during the show, with final invoices handled by the office later
• Don't want to issue an invoice for riders with a positive balance (credit invoice)
• Need riders to arrange payment in advance before the official invoice